Job Description

Position : Administrative Assistant

Location : Plano, TX (near the Tollway & Spring Creek)

Schedule : Full-time, on-site

We are looking for a Customer Service Rock Star to join our team as an Administrative Assistant.

If you are seeking a fast-paced, fun, and family-oriented environment with amazing colleagues, this is the job for you!

Our company, Flight Crew International , hires pilots, flight attendants and other aviation professionals for the world's major aircraft operators and Fortune 500 companies and the growth of our organization has created a unique opportunity for the right individual. The ideal candidate will be a role up your sleeve type of individual who will work hard, enjoys helping and talking to people, is professional and reliable.

Role Overview

The Administrative Assistant will provide administrative support to leadership and the team to ensure daily operations are efficient. They will also help organize and track projects, tasks, and office initiatives.

We are looking for someone who is:

• Fun, Outgoing and Up-beat Personality
• A leader and has an Entrepreneurial Spirit
• Competitive, Aggressive and Willing to go the Extra Mile
• Natural Problem-Solver
• Hard-Working, Energetic, and a Go-Getter
• Excellent Communication Skills
• Excellent Attention to Detail and Organization Skills
• Very Comfortable Calling and Meeting Candidates
• Respectful and Professional to Clients and Colleagues
• Has the ability to Have Fun at work while Achieving Goals
• Previous pilot recruitment, aviation, and/or customer service experience

Position Details:

• Work in a team, side-by-side with your colleagues, sharing information and helping each other to ensure new hires are getting placed on time
• Stay incredibly organized
• Work fast and be accountable
• Manage schedules, meetings, travel, and office operations for leadership.
• Track action items and maintain professional communications.
• Support CRM/ATS updates, workflows, and operational initiatives.
• Assist with marketing, technology, and system tasks.
• Coordinate onboarding, training, and team projects.

Skills:

• You have to be able to write and speak clearly and professionally
• You must multi-task and prioritize and be efficient
• You have to be meticulous
• You have to document, track, and monitor candidates incredibly closely
• You cannot be lazy in regards to work load or details
• You have to be organized
• You have to be able to have fun, laugh and have a good time 😊

Why Join Us

• Be part of a growing aviation company with new and exciting business lines.
• Work with leadership and cross-functional teams.
• Opportunity to grow your skills in operations, coordination, and project support.
• Collaborative, energetic, and supportive team environment.

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