Job Description

Assistant Payroll Manager

Brookville, NY

Full-Time: 35 Hours, FLEX

Salary: $80K - $85K/yr

Join a non-profit organization that has the warmth and strong purpose to make you feel good about where you work, along with an impressive size that is a perfect place to grow your career and make a difference. We provide support to over 2,200 people throughout Nassau and Suffolk Counties AHRC Nassau partners with a family of organizations including Brookville Center for Children’s Services, Citizens Options Unlimited and Advantage Care Health Centers. We appreciate our employees and our staff’s longevity is proof!

The Assistant Payroll Manager is an important member of the Accounting Department with responsibilities for ensuring timely and accurate processing and payment of employee wages, and overall regulatory and organizational compliance for AHRC Nassau and its Affiliates. Services are provided to affiliated organizations pursuant to a Corporate and Administrative Services Agreement.

In this role, you will:

• Oversee the timely preparation, review, auditing, and finalization of multi-company payrolls (bi-weekly, off-cycle), quarterly IRS Form 941’s and NYS Form 45 and year-end IRS Form W-2 processing.
• Communicate clearly with program staff and other departments for timely and complete input, and submission of timesheets and change of status forms, where applicable.
• Ensure compliance with Federal and State DOL and IRS regulations and laws.
• Generate Business Intelligence reports to review payroll register, employee status, direct deposits, pay cards, leave of absence/ PFL, garnishments, deductions, elective benefit deductions, and other audit reports to assess the accuracy of payroll outcome and the functionality of applications.
• Review the accuracy of quarterly tax filings, and year-end processing, including but not limited to, third-party sick pay, adjustments, and group term life insurance.
• Collaborate with the Payroll Manager to review departmental workflow to refine and organize areas that can benefit specific job responsibilities.
• Open cases to solve business needs with the payroll processing vendor, UKG.
• Support the implementation, integration, and training of Kronos UKG Dimensions.
• Prepare, provide, and discuss staff performance evaluations in a timely manner.

Here, we offer you:

• Low-Cost, High-Quality Healthcare Insurance – for you and your family!
• Tuition reimbursement
• Wellness incentives
• College Loan Forgiveness
• Housing Assistance to purchase your first dream home – Nassau or Suffolk!

Education/Experience required:

• Bachelor’s degree plus 3 years’ relevant experience, including 1 year with staff supervision

OR

• Associate’s degree plus 5 years’ relevant experience, including 3 years with multiple staff supervision

OR

• High School Diploma/GED equivalent plus 10 years’ relevant experience, including 5 years with multiple staff supervision

Skills required:

• Proficiency in Microsoft Office Suite
• Good professional written and verbal interpersonal and communication skills – ability to relate and clearly communicate with operating management, financial staff, and other departments
• Professional abilities to pay attention to detail, solve problems, develop, and implement solutions.
• Adept at initiating projects, prioritizing, and completing tasks on a timely basis with minimal supervision
• Strong work ethic exhibiting a sense of urgency in completion of tasks, willingness to work a flexible schedule, including evenings and occasional weekend work

Considered a Plus:

• Certified Payroll Professional (CPP) certification
• Kronos, UKG Pro, ADP

Assistant Payroll Manager , for immediate consideration, please apply now!

We offer medical, dental, vision, retirement, life insurance, voluntary short/long term disability, paid time off, paid holidays, Scholarship offerings, AFLAC plans, child care, prepaid legal and much more for full-time positions!

An Equal Opportunity Employer Proud of Our Workforce Diversity.

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