Job Description

Work where your faith is!

Associate Director of Records Management

Work where your Faith is! More than 500,000 people see a positive difference in their lives every day through the ministries of the Archdiocese of Milwaukee. Our Mission is to proclaim the Gospel of Jesus Christ by calling, forming, and sending disciples to go and make new disciples.

The Mary Mother of the Church Pastoral Center, located in St. Francis, is the main office for the Archdiocese of Milwaukee. The archdiocese covers 10 counties in Southeast Wisconsin and includes almost 200 parishes and over 100 Catholic schools.

Under the Director of Archives and Records Management, the Associate Director of Records Management leads the Archdiocese Records Management program within our Archives/Chancery Department.

Key Responsibilities:

• Appraising, scheduling, and managing all analog and electronic information in accordance with Archdiocesan Records Policies and Procedures. The position is the key liaison to the Central Offices and IT collaborating with staff to preserve audio-visual materials
• Lead implementation and improvement of the Archdiocese's Records Management program
• Manage guidelines and workflows for the creation and use of electronic records at the Archdiocese of Milwaukee
• Manage guidelines and workflows for managing email within the central offices
• Research, plan, and propose digital archive software and equipment for management of electronic records
• Manage the disposition of records
• Liaison with legal counsel to manage litigation holds and to ensure staff compliance
• Collaborate with offices to identify and acquire photographs and audio-visual materials for preservation in Preservica
• Assist with analog audio, audio-visual, and photograph digitization projects
• Provide records training and support to central office staff
• Create training program and provide resources for parish and school staff on issues related to the electronic records life cycle
• Assist with reference requests for electronic records and the supervision of the archive's reading room

Skills and Qualifications:

• Knowledge of the mission, structure, and responsibilities of the Archdiocese of Milwaukee and Archives Office
• Knowledge of archives and records management theory, principles, and methods, including how to manage, arrange and describe, and preserve archival collections
• Knowledge of archival practices, records maintenance skills, and standards for born-digital records
• Expert online research skills
• Knowledge of current issues in digital libraries
• Strong organizational, project management, and prioritization skills, and ability to handle multiple priorities and deadlines
• Critical thinking skills
• Ability to create and present professional presentations and training for internal and professional groups in person and virtually
• Must be able to maintain strict confidentiality
• Proficiency in Microsoft Suite, websites, platforms, and Preservica
• Skills in scripting or programming languages

Education, Training and/or Experience:

• Required: Master of Library/Information Science or equivalent related work experience and education
• Minimum of two years experience in an archival or records management setting with an emphasis on digital records
• Preferred: Previous experience with management functions of Microsoft 365
• Preferred: Certified Records Manager and/or Digital Archives Specialist certification
• Prior experience with scripting or programming languages highly desirable
• Prior experience with Preservica is highly desirable

Working Environment

• On-site work at the Archdiocese of Milwaukee Archives Office
• Frequent exposure to dust and molds associated with archival records and museum materials
• Occasional travel within the Archdiocese of Milwaukee.
• A valid driver's license and reliable vehicle are required
• Must be able to regularly reach objects in high places and lift 45 lbs and use stairs

Compensation and Benefits:

The position is a full-time (40 hours per week), salaried position working in-person at the Archdiocese of Milwaukee Pastoral Center. The Archdiocese of Milwaukee provides a full scope of employment benefits, including medical, dental, vision, flextime, Catholic school tuition assistance for children of employees, 403b, and a pension program. Infrequent weekend and evening meetings and some travel to parishes throughout the archdiocese is required. Mileage reimbursement is available.

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