Job Description

Job Title: Executive Assistant

Location:  Eastcastle Place

Salary:  starting at  $26/hour (based on experience)

Position Type: 24 - 32 hours per week, Non-Exempt

Schedule : Part Time/  Full Time | Flexible scheduling, must be available on Tuesday and Thursday

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Are you the kind of person who loves keeping everything organized, on time, and running seamlessly? Do you take pride in keeping things running smoothly, supporting leadership, and managing high-level administrative functions with professionalism and care? If you’re ready to make a meaningful impact in a mission-driven organization, Eastcastle Place would love to welcome you as our next Executive Assistant!

At Eastcastle Place, you’ll witness the incredible life stories of some of the wisest individuals. We’ve been proudly serving seniors for over 140 years, offering a continuum of care that promotes active and fulfilling lifestyles while respecting the dignity and independence of each resident. But that’s just the beginning! On our team you’ll also be part of a remarkable organization dedicated to shaping the future of senior living—by investing in you. Don’t just take a job; embrace the chance to be part of something extraordinary! 

We’re seeking a skilled Executive Assistant to provide exceptional administrative support to our Executive Director and leadership team. In this pivotal role, you’ll manage scheduling, coordination, and communication with precision, professionalism, and warmth. You’ll be the connective thread that helps leadership, staff, residents, and families stay informed and supported, contributing to a welcoming and efficient environment where everyone thrives.

You’ll join a dynamic, collaborative team of professionals, including department directors, managers, and administrative staff—where your skills, initiative, and attention to detail will be valued and supported. At Eastcastle Place, this isn’t just a job, it’s a chance to grow, contribute, and be part of something extraordinary .

What You Will Do:

• Prepare reports, memos, financial documents, and correspondence.
• Manage calls, emails, faxes, and general office communications.
• Handle office records, filing systems, and office orders
• Assist with meetings, including preparation and minute-taking.
• Coordinate executive travel and visitor meetings.
• Provide high-level administrative support to the Executive Director and leadership team.
• Manage schedules, meetings, and correspondence with professionalism and accuracy.
• Coordinate Board, management, and resident meetings; maintain organized records.
• Assist with employee events, special projects, and compliance monitoring.
• Respond to emergencies and ensure adherence to HIPAA, Medicare, and facility policies.

What You Will Bring:

• High school diploma.
• Previous administrative or executive assistant experience
• Strong organizational and multitasking skills with exceptional attention to detail.
• Excellent written and verbal communication abilities.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Ability to organize a daily workload by priorities.
• Must be able to meet deadlines in a fast-paced quickly changing environment.

Why You'll Love Us:

We provide a compassionate, supportive environment for staff and residents, treating all with integrity, dignity and respect. Our staff consists of highly qualified individuals who serve with enthusiasm, a positive attitude and commitment to quality.

We offer the following benefits:

• Health Insurance through WPS (must work 32 hours or more)
• With potential Teledoc options
• Available FSA and HSA
• Pharmacy Benefit Manager through MyMedOne
• Dental, and Vision Insurance through Guardian Health (must work 32 hours or more)
• Life Insurance through Guardian Health (must work 32 hours or more)
• Short term Disability through Guardian Health (must work 32 hours or more)
• 401(k) with matching after 1 year
• Paid Time Off based on FTE status
• Tuition Reimbursement through scholarships
• Holiday Pay
• Maternity Benefits
• Health & Wellness Programs
• Free surface parking and Bus line access 
• Line 30 (Downer + Bradford) 1 block away
• Line 21 (Downer + Bradford) 1 block away 
• Line 30 (Maryland + Bradford) 2 blocks away
• Discounted lunch/meal program
• Free onsite fitness center and pool
• Employee Rewards and Recognition program

DEI Statement:

We are committed to providing an inclusive environment that ensures the happiness and success of each of our staff members. We pride ourselves on hiring, training, and retaining a community of employees from various backgrounds, perspectives, and experiences.

EOE Statement:

Eastcastle Place is an equal opportunity employer, we hire without discriminate to race, national origin, creed, gender, gender identity, sexual orientation, veteran status, disability, age, marital status or other legally protected status.

Disclaimer Statement:

Eastcastle Place is a Senior Living and Health Services Facility.  Applicants must be 18 years or older . Applicants that are offered a position are subject to undergo a caregiver background check and drug screen. Flu shots are required to obtain within 30 days of starting during flu season. Further disclosure and authorization is provided during the interview process. With any questions or concerns please contact our HR Department.

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