Job Description

We are seeking an experienced and highly organized Executive Assistant to provide strategic administrative support to the President and Executive Director of a Washington, DC based nonprofit organization. This role is fully onsite, requiring presence in the organization’s headquarters five days per week. The ideal candidate is proactive, detail-oriented, professional, and comfortable managing competing priorities in a fast-paced, mission-driven environment.

Responsibilities

• Provide comprehensive calendar management, including scheduling internal and external meetings, resolving conflicts, and prioritizing commitments
• Coordinate domestic and international travel arrangements, including flights, hotels, ground transportation, and detailed itineraries
• Prepare executives for meetings by gathering materials, drafting agendas, compiling briefings, and ensuring follow-up actions are documented
• Manage email communications and respond to correspondence on behalf of executives when appropriate
• Draft, edit, and format presentations, reports, talking points, and meeting materials
• Serve as the primary point of contact between executives and internal/external stakeholders, ensuring timely communication and professional representation
• Maintain confidential information with discretion and professionalism
• Assist with Board coordination, including scheduling meetings, preparing packets, and supporting logistics as needed
• Track key deadlines, initiate reminders, and support project follow-through to ensure initiatives stay on schedule
• Support event logistics, special projects, and organizational initiatives as assigned

Qualifications

• 6+ years of experience as an Executive Assistant
• Non-Profit experience
• Proven experience supporting senior leadership in an administrative or executive support capacity
• Proficiency in Microsoft Office Suite and familiarity with collaboration tools (e.g., Teams, Asana, SharePoint, Zoom)
• Strong organizational skills with the ability to manage multiple priorities and deadlines
• Excellent written and verbal communication abilities
• High level of professionalism, discretion, and judgment
• Strong follow-through, attention to detail, and ability to anticipate needs

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