Location: Midtown Manhattan (Diamond District)
Pay: Starting $20–$30/hr (based on experience; salary will increase after evaluations)
Schedule: Full-Time, In-Office
Reports To: COO (Micky Bell) & Founder (Maksud Agadjani)
About TraxNYC
TraxNYC is a fast-growing luxury jewelry company in New York City, specializing in custom jewelry , high-end diamonds , luxury watches , and content-driven retail . We operate in a fast-paced environment with a young, motivated team focused on long-term growth, trust, and aligned goals. We are seeking a highly organized Executive Assistant / Operations Assistant who wants to build a serious career in business operations , administration , and executive support .
Position Overview
We are looking for a detail-oriented, analytical, and proactive Executive Business Operations & Strategy Assistant to support senior leadership. This person will assist in operations management , executive support , administrative organization , financial tracking , sales auditing , and project coordination .
This role is ideal for someone searching for an executive-level support position within a luxury brand , jewelry company , or high-growth business , who wants hands-on involvement in day-to-day operations.
Key Responsibilities
Executive Assistant + Administrative Support
• Manage, organize, and prioritize emails for the COO and Founder
• Handle executive communication, follow-ups, and administrative scheduling
• Maintain operational documents, Google Workspace files, and task systems
Operations & Business Management
• Assist in business travel planning, event coordination, jewelry show registrations
• Help organize company promotions, marketing initiatives, and internal workflow systems
• Support daily operations, deadlines, and internal communication structures
Financial Tracking & Accounting Support
• Help audit Amex and credit card charges
• Track recurring monthly expenses, subscriptions, and vendor payments
• Support accounting with documentation reviews and discrepancy identification
• Assist with gold scrap, dust logs, and production inventory checks
Sales Auditing & KPI Oversight
• Work with leadership to review sales activity, Instagram DMs, and lead management
• Audit CRM data, KPIs, and reporting accuracy in Monday.com
• Manage inbound Instagram and Facebook leads for the sales department
Hiring, Staffing & HR Support
• Assist with screening candidates, resume evaluation, and interview coordination
• Identify strong potential hires and provide input on culture fit and work ethic
What We’re Looking For
• Executive Assistant experience or strong administrative/operations background
• Highly organized, detail-oriented, and reliable
• Strong communication skills and professional presence
• Ability to manage multiple tasks in a fast-paced environment
• Tech-savvy with Google Workspace, Excel, CRM tools (Monday.com), and social media
• Comfortable reviewing communication logs, sales messages, and performance data
• Problem-solver with a no-excuses mindset
• Looking for long-term career growth
Compensation & Growth
• Starting rate: $20–$30/hr based on experience
• Salary will increase based on performance and contribution
• Direct training from senior leadership
• Growth paths into Operations Manager , Executive Strategy , or Business Development
• PTO + Employee jewelry discounts
• Major long-term career opportunities in a luxury brand environment
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