Job Description

Global science and technology company in Wilmington, DE is seeking an experienced Senior Administrative Assistant to support a dynamic, fast-paced office. This multi-faceted role requires a highly organized and proactive individual with strong communication skills, excellent attention to detail, and the ability to manage multiple priorities under tight deadlines.

Key Responsibilities include but not limited to:

• Review and approve domestic and international employee expense reports, including award-related submissions.
• Process confidentiality agreements, timekeeping corrections, and generate purchase requests/POs; coordinate vendor payments and account activities in SAP/SharePoint.
• Manage office supply and computer equipment orders, maintain inventories, and submit service tickets as needed.
• Support onboarding by coordinating IT access, equipment, scheduling, and workspace needs.
• Coordinate recruitment logistics, including interview scheduling and candidate travel.
• Oversee space requests, conference room scheduling, visitor access, and meeting logistics such as agendas, setup, and catering.
• Maintain distribution lists and serve as a key contact for team policies and procedures.
• Manage complex calendar coordination for executives and coordinate meeting scheduling.
• Assist with special projects and provide support for trade shows and events.

Qualifications:

• Minimum of 5 years of administrative experience
• Strong interpersonal, communication, and customer service skills
• Ability to multitask, prioritize, and work independently
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)

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